Nonprofit Relief & Recovery Grant Help Page

Organizations will be required to provide a list of clients who received direct assistance during the reimbursement period. The list must include: client last name or ID number, the date the assistance was provided, the dollar amount, and type of assistance (rent, utilities, etc.). Organizations will also be required to submit expense reports showing dollar amount direct assistance provided for the same period in 2019, so that the reimbursable amount over and above pre-COVID levels can be established.

No, this is considered revenue replacement and is not eligible according to Federal Guidelines.

Yes, you can reimburse hotel rent for stays incurred and paid by November 16, 2020. 

Yes, this would go under the Direct Assistance to Individuals category.

Yes, this expense would be listed under the Technology (if phones were purchased) or Direct Assistance categories (if minutes were purchased).

If your organization is distributing hygiene items in a manner similar to food distribution by food banks or pantries, you would most likely list hygiene product expenses as Supply costs. You will need to demonstrate that you have provided Supplies over and above pre-COVID levels to justify this expense. We cannot cover normal, previously budgeted expenses.

Treat this as if the organization was using cash.

You must show proof of payment for all clients for whom you are requesting reimbursement through the grant.

If clients were served through other funding, they still need to be documented in your direct assistance worksheet to establish whether your total clients served were over and above 2019 levels.

Technology, equipment, website development, and upgrades for moving to a virtual fundraising platform because of COVID-19 are eligible costs for reimbursement. Actual costs for the fundraising events are not eligible, only the costs that go into the platform and system upgrades to make them possible.

Yes, if the technology, equipment, website development, and upgrades were necessary for remote work, to provide virtual delivery of services, or to establish virtual fundraising capabilities as a result of COVID-19. Actual costs for individual fundraising events are not eligible, only costs for the platform and system upgrades to make the events possible are reimbursable.

Purchases of additional technology/equipment for client use to ensure delivery of service are also eligible for reimbursement.

Per federal guidance, goods must be received by December 30 to be reimbursed.

The purchase of an additional vehicle would be considered eligible if it were deemed to have been a reasonable purchase at the time and necessary with respect to COVID-19. This means the company was not able to meet the need arising from the public health emergency in a cost-effective manner by leasing a vehicle or using a vehicle already owned and has provided supporting documentation. In addition, the vehicle must be acquired and used for the intended purposes by December 30.

Costs that meet the preceding criteria, have been paid prior to the reimbursement request  , and are incurred for the period from March 1 through December 30 would be eligible costs. This includes initial payments, monthly payments, and total payments, but excludes licensing, taxes, and insurance for the vehicle.

Please note that the proof of payment for costs incurred during November are due along with all documentation on November 16 at 5:00 p.m.

If financing the vehicle, the business would also need to submit documentation of the credit/loan agreement. Only payments made on the loan or credit between March 1 and November 16 will be eligible for reimbursement.

Yes, you can submit documentation for an expense that exceeds your total grant award, and the grant will cover a portion of that expense if it meets eligibility criteria.

Rent is not an eligible expense under the Nonprofit Relief and Recovery program unless additional space was rented due to increased demand for services or was necessary to allow for social distancing. If either of those criteria is met, November rent can be reimbursed as long as the organization can show proof of payment.

No. Organizations may not request reimbursement for rent or mortgage expenses that are normally part of their budget. If the organization was required to rent or purchase additional space to meet social distancing requirements, the rent or mortgage expense specific to the additional space can be reimbursed through November 16, 2020.

Yes, reasonable expenses would be eligible as long as the move was due to COVID-19.

No. Per federal guidance, the work must be completed and the improvement put into service by December 30. 

As long as your application status is still “In Progress,” you can edit your application You’ll need to request to edit your application through submittable.  Click here for instructions.

Yes, the grant can reimburse a portion of an expense if it exceeds your total approved amount. You cannot be awarded more than your total approved amount.

Yes, you can flex your total award amount across the categories however you want. You just cannot exceed your total approved award amount.

Salaries paid in cash cannot be reimbursed.

However, other expenses paid in cash may be reimbursed if they meet eligibility criteria, and proof of expense documentation clearly shows the expense was paid.

Proof of expense must contain vendor name, what was purchased, date of purchase and date paid.

If a personal account was authorized and used to purchase reimbursable expenses, the expenses could be reimbursed if all of the following criteria were met:

a. The original purchase AND the reimbursement to the individual occurred between March 1 and November 16, 2020; and

b. The organization must provide proof of the original expense (original receipt/invoice from the store or vendor); and

c. The organization must provide proof of payment by the individual authorized to make the purchase (e.g., copy of the individual’s credit statement, bank statement, or other payment proof showing the purchase on the individual’s account); and

d. The organization must provide proof of reimbursement from its organizational account to the individual authorized to make the purchase (e.g., copy of the bank statement showing the check number, date of reimbursement, and amount reimbursed; or the electronic cancelled check, printed from the business’s bank account, that clearly shows the date the check was posted to the account).

You will need to show evidence that the expense has been paid by November 16. This could include printing documentation from your online banking or credit account.

You cannot receive more than your approved total award about, but you may submit different items than in your initial application, as long as they are eligible for reimbursement.

You cannot receive more than your approved total award about, but if you’re concerned about the eligibility of any of your expenses, you may submit documentation for 20% over your total award amount for us to consider.

If we find some expenses are ineligible, this will give us some padding to go ahead and award your full award amount. We cannot award more than your approved award amount.

Yes.